Garden Center Software:: Integrated Accounting

Point of Sale, Inventory Control and Back Office Accounting for the Retail Garden Center and Nursery Industries

Garden Center Software (GCS) • Integrated Accounting

General Ledger
Garden Center Software provides a true balanced dual entry general ledger that effectively screens every transaction preventing any non-balanced entries from being posted. No end of day or end of month procedures. No batch entries to remember to post. Everything is managed by the rules you set in GCS's expert systems that define where journal entries are automatically posted from each of the sub ledgers that feed the general ledger. Start your new year accounting without having to close off the old year for months after until you are really ready. You will be pleased with how intelligently Garden Center Software manages this normally harrowing time of year. All transactions occurring throughout the GCS system are automatically posted to the GL as they occur. Print up-to-date financial statements at any time.

Accounts Receivable and Customer Management
Garden Center Software provides some of the most advanced accounts receivable tools to properly manage your customers' credit with your company. Create quotes for commercial customers and retrieve later to edit or turn into invoices. Monitor customers’ YTD purchases. Issue coupons and gift certificates. Mail out specials and flyers to specific customers based on their buying habits or trends.

Accounts Payable and Vendor Management
Garden Center Software manages payments effectively & securely. Stores total purchases by vendor. Speeds up posting with default posting accounts by vendor using GCS's unique Payables Helper technology. Checks can be hand written or printed by the system, individual or continuous run. Define a preset bank account for each vendor while also allowing you to choose an alternate payment method per transaction. Write and record checks on multiple bank accounts.

Inventory Management
Garden Center Software's inventory management is sophisticated yet incredibly easy to use and fast. GCS allows multiple descriptions (eg. plant names) per item. Powerful searching & sorting capabilities. Readily identifies what’s moving & what isn’t. Allows multiple bar codes & vendors per SKU. Allows modification of SKU #s without affecting sales history on previous sales on the part that was referenced by that SKU number. Eliminates having to start recording sales from scratch if an SKU is changed. Each Inventory item or Stock Keeping Unit (SKU) can also be linked to any Encyclopedia entry or picture for use in our exclusive Sign & Label printing module.

Remote Counting and Receiving
Garden Center Software's inventory capabilities are extended by our ability to remotely count or receive inventory and then automatically update inventory and payables systems using GCS's total integration features.

Employee Management
Each Garden Center Software system is protected by a full audit trail of every transaction by every employee marking each record with the employee's user code allowing you to track the source of each transaction. A comprehensive multilevel security system allows you to define what each employee or class of employee can and can't do in Garden Center Software. An employee time log is automatically collected on each person as they log in and out for the day creating the basis of our optional time clock and payroll packages.

Management Reporting
An extensive variety of predefined management reports provide you with the facts you need to better manage your business. Depict numeric data graphically with ease. Create custom reports with MS Access and add them to the Garden Center Software arsenal creating your own customized set of management tools. All detail is stored for immediate access even years after it was created allowing for comparative reports spanning multiple years. You never need to purge the detail data just add to it as your computer's drive space permits.