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Garden Center Software
provides a true balanced dual entry general ledger that effectively
screens every transaction preventing any non-balanced entries from
being posted. No end of day or end of month procedures. No batch
entries to remember to post. Everything is managed by the rules
you set in GCS's expert systems that define where journal entries
are automatically posted from each of the sub ledgers that feed
the general ledger. Start your new year accounting without having
to close off the old year for months after until you are really
ready. You will be pleased with how intelligently Garden Center
Software manages this normally harrowing time of year. All transactions
occurring throughout the GCS system are automatically posted to
the GL as they occur. Print up-to-date financial statements at any
time for any date.
The General Ledger is the bottom line. Every transaction in any
sub-ledger module gets posted directly to the general journal providing
real time and easy to use posting of data. We designed the system
to coach you as you work your way through any journal entries. You
will never have to search for an unbalanced entry in your general
journal ever again. We simple don't allow this event to even happen.
It can't. It won't. If you were to have an unscheduled power interruption
half way through a transaction then it would actually ROLL BACK
the half finished transaction as if it never happened. The same
applies to every other module of Garden Center Software. Nothing
ends up half baked. It takes the mystery out of book keeping.
Full reporting is standard
and it provides you with all of the management reports you need
to control your business. Every body has a different style so we
have included standards like the Trial Balance, Balance Sheet and
Income Expense Sheet.
We even provided you with Profit Center/ Responsibility Accounting.
Now every transaction can be posted to any profit center in your
enterprise allowing for separate Profit/Loss statements to be produced
with ease for a real look at your sources of revenue and expenses
like never before. Of course we also provide the standard consolidated
Profit/Loss statements that tie them all together. No work required
just pick the report you want and you've got it.
Year End
With a year-end, once you have entered all your information, you
must pass on the reports to your accountant for their magic touch:
depreciation, tax calculations, forms to be filled out and submitted
to the government. By the time you’re done, it could be six
months down the road.
Believe it or not, most competing accounting systems do not properly
allow you to report on your business for past months or years. Some
will allow you to enter the data, but when it comes to reprinting
an accurate set of financial statements for a given point in history,
most fall flat on their face.
With GCS, you can reprint
an income and expense statement for any month, in any year at any
time – or reprint a balance sheet – or an aged accounts
receivable – or payables report.
This is not trivial. When you reprint an aged payables report for
the previous month, they system ignores bills and checks entered
in the current month showing the true condition for the end of the
previous month.
What this means is that you can do your work daily and never get
behind yet still get the reports you need. We have witnessed many
people using other software packages piling up the work on the corner
of their desk until they are finished with a month end and then
frantically playing catch up.
Windward comes with several pre-built ledger reports, such as a
balance sheet, income and expense statements, etc. It also come
with its own ledger report writer – so you can build your own
reports such as comparing income this year to last year and the
year before, or income to budget. Or you can report on different
areas of your business, such as the service side from the parts
sales side.
40 Year History
We know you don't need 40 years of history, but many programs erase
your data after your year-end. Some generously give you a extra
month (13th month) to clean up your year-end before purging your
data. With Windward, YOU decide when you no longer need the data.
Many products are now sold with 10 year warranties, so we suspect
you'll want to keep your data online for at least 10 years. |
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When journal
entries are required, they are simple and easy to use and are based
on standard, double entries where the debits must equal the credits.
However, if you've made a large entry and it doesn't balance, Windward
will allow you to save it without posting and return later to finish
it off.
Recurring Entries
GCS will allow you to copy recurring entries into future months
so that you don't have to post the same entry over and over each
month, or possibly forget to post an entry. You can post forward
into any month in the year and even post into next year.
This can be used for insurance for example. Let's say you pay $1,200
for insurance for the year in July. Is this really a July expense
for $1,200 or are you in fact spending $100 per month and just happened
to pay the bill in July?
From an accounting point of view, it's best to expense a little
of this each month so that you can accurately gauge how much it
costs to run your business monthly. To do this, you would post the
$1,200 to prepaid expenses as an asset (something you own that is
of value to the company) and then remove $100 from prepaid expenses,
and post to insurance expense each month. In Windward, you can create
the entry for one month and then copy it to the other 11 months,
saving you time and effort.
Check Writing
Normally, you will enter your bills and checks into the accounts
payable system, but for one-off checks for a vendor, you will never
deal with again, that is too much work. GCS will allow you to create
and print checks directly from the journal entry in a simple one-step
method. Windward can print to any kind of check, so you don't need
to purchase new ones. Just use the form designer to set it up.
Profit and Loss Statement
The income and expense report, also known as the profit and loss
statement, will detail the amount of income and expense for each
ledger number, both for the current month and a year-to-date total.
Using the Windward ledger report writer, you can build your own
reports to compare this year to last, and the year previous and
other reports important for your business.
Balance Sheet
The balance sheet report will show you your assets, liabilities
and owner equity. This is the bottom line that your accountant and
banker look for to analyze the health of your company. By viewing
this, you can see the dollars in your bank, accounts receivable
and inventory on hand, among other details.
GCS
keeps track of your business for the current year, previous year,
and many years previous. This allows you to easily compare how you
are doing this year to other years. Every invoice and transaction
created is stored in it's original form with all its detail.
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